Privacy Policy

Your Privacy is Our Priority

Last Updated: January 2024

Data Controller Information

Company: RGL Management Ltd (Trading as Military Hearing Impairment)

Company Number: 10001048

FCA Registration: FRN 833132

Registered Address: 29 Lincoln's Inn Fields, London WC2A 3EG

Email: [email protected]

Phone: 0800 055 4833

Introduction

Military Hearing Impairment (operated by RGL Management Ltd) is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our services for military compensation claims.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. As a claims management company regulated by the Financial Conduct Authority (FCA), we adhere to strict data protection standards.

Information We Collect

  • Personal identification information (Name, email address, phone number)
  • Military service details relevant to your claim
  • Medical records and hearing test results
  • Employment and financial information as required for compensation claims
  • Communications between you and our team

How We Use Your Information

  • Processing and managing your compensation claim
  • Communicating with you about your claim status
  • Complying with legal and regulatory requirements
  • Improving our services and client experience
  • Protecting against fraud and ensuring security

Data Protection

  • Encryption of all sensitive data in transit and at rest
  • Regular security audits and assessments
  • Limited access to personal data on a need-to-know basis
  • Secure data centers with monitoring
  • Compliance with UK GDPR and Data Protection Act 2018

Your Rights

  • Right to access your personal data
  • Right to rectification of inaccurate data
  • Right to erasure ('right to be forgotten')
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Right to withdraw consent at any time

Auto-Save Feature and Local Storage

To improve your experience when completing compensation claim forms, we offer an optional auto-save feature:

  • • Local Storage Only: Form data is saved only in your browser's local storage, not on our servers
  • • Opt-in Feature: You must consent to enable auto-save functionality
  • • Temporary Storage: Data is automatically cleared after successful form submission
  • • User Control: You can disable auto-save or clear saved data at any time
  • • No Server Transmission: Auto-saved data is never sent to our servers until you explicitly submit the form

This feature is particularly helpful for lengthy claim forms, allowing you to return and continue where you left off if you need to gather additional information or documentation.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including satisfying legal, regulatory, accounting, or reporting requirements.

  • • Claim records: 6 years after claim conclusion
  • • Financial records: 7 years as required by law
  • • Marketing communications: Until consent withdrawn
  • • Website analytics: 26 months

Third-Party Sharing

We may share your information with trusted third parties only when necessary:

  • • Medical professionals for claim assessment
  • • Legal representatives acting on your behalf
  • • The Ministry of Defence for claim processing
  • • Regulatory bodies as required by law
  • • Our insurance providers

We never sell your personal data to third parties for marketing purposes.

Cookies

We use cookies to enhance your experience on our website. For detailed information about the cookies we use and your choices regarding them, please see our Cookie Policy.

Contact Our Data Protection Officer

If you have any questions about this Privacy Policy or how we handle your personal data, please contact our Data Protection Officer:

Supervisory Authority

You have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your personal data properly.

ICO Website: www.ico.org.uk
ICO Helpline: 0800 055 4833